Deputy Court Clerk
Romeo, MI Romeo, MI Full-time Full-time $36,397 - $47,077 a year $36,397 - $47,077 a year 1 day ago 1 day ago 1 day ago CLASSIFICATION DETAILS DEPARTMENT:
42nd District Court - Romeo HIRING AUTHORITY:
Chief Circuit Court Judge FLSA STATUS:
Non-exempt EMPLOYMENT RELATIONSHIP:
Just cause subject to probationary period CURRENT HOURS AND STARTING TIME:
Full-time (37.
5 hours per week) position.
The starting time for this position is currently 8:
00 a.
m.
GENERAL SUMMARY Under direction, performs a variety of complex and specialized clerical tasks.
Processes paperwork for civil, criminal and/or traffic court cases.
Updates and maintains files, records and reports.
Provides assistance and information on Court matters as appropriate.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Processes necessary paperwork for civil, criminal and traffic court cases; open case files, reviews files for court action.
Receives new cases filed with the Court and enters into the Court Management System (CMS).
Provides assistance and information on Court matters and procedures to attorneys, law enforcement officers and members of the public as appropriate.
Enters data and retrieves information on records and forms.
Types a variety of letters, reports, forms and other correspondence.
Updates and maintains files, records and reports.
Receives incoming telephone calls; answers questions appropriate to skill level; relays messages to appropriate individuals.
Makes duplicate copies of reports and/or information; files and/or routes them to proper persons, departments.
Operates standard office equipment such as personal computers, scanners, facsimile machines, copiers, calculators and adding machines.
Performs related duties as assigned.
QUALIFICATIONS Required Education and Experience High school diploma or General Educational Development Test (GED) equivalent One (1) year of clerical experience Preferred Education and Experience Previous experience in a court, legal or government setting Additional college credits from an accredited college or university or business school training COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES Knowledge of:
Legal terminology and court procedures State Court Administrator Office (SCAO) requirements and guidelines Court rules, forms and order of processing Modern office procedures, methods and computer equipment Skill in:
Interpersonal skills necessary to develop and maintain effective and appropriate working relationships and customer service Performing a variety of duties, often changing from one task to another of a different nature Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios Assigning, prioritizing, monitoring, and reviewing work assignments Ability to:
Establish and maintain effective working relationships with elected officials, Administrators, Department Heads, staff, union officials and the public Maintain complex clerical records and prepare reports from such records Work in an environment which embraces the county's Dignity Campaign Effectively speak, write and understand the English language Effectively speak, write and understand a language other than English is preferred Understand and carry out oral and/or written instructions Accurately organize and maintain paper documents and electronic files Maintain the confidentiality of information Work independently WORK ENVIRONMENT/CONDITIONS The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job.
N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously Work Environment N/S O F/C Office or similar indoor environment X Outdoor environment X Street environment (near moving traffic) X Construction site X Confined space X Exposures N/S O F/C Individuals who are hostile or irate X Individuals with known violent backgrounds X Extreme heat (above 100 degrees) X Extreme cold (below 32 degrees) X Communicable diseases X Moving mechanical parts X Fumes or airborne particles X Toxic or caustic chemicals, substances or waste X Loud noises (85
decibels) X Blood Borne Pathogens X PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously Demand Frequency Description Physical N/S O F/C Balancing X On even or uneven surfaces/ground Bending X Tasks involve forward or backward bending at the waist Climbing/Working at Heights X Tasks involve climbing up or down stairs, ladders, scaffolding and platforms Crawling X Inspecting in confined spaces.
Moving about on hands and knees Digging X Tasks involve manual digging Driving X Tasks involve operating any motor powered vehicle on sealed and unsealed roads Grasping X Tasks involve gripping, holding, clasping with fingers or hands Kneeling X Tasks involve flexing/bending at the knees and ankles to work at low levels Manual Dexterity X Tasks involve fine finger movements i.
e.
, keyboard operating, writing Lift/Carry Tasks involve raising/lowering or moving objects from one level/position to another (covered by the items below) Up to 10 pounds 11-24 pounds X 25-34 pounds X 35-50 pounds X 51-74 pounds X 75-99 pounds X Over 100 pounds X Push / Pull X Tasks involve pushing/pulling objects away from or towards the body Reaching X Tasks involve reaching overhead with arms raised above shoulder height or forward reaching with arms extended Sitting X Tasks involve remaining in a seated position during the task performance Standing X Tasks involve standing in an upright position without movement Walking X Walking considerable distances in the facility on multiple surfaces Running X Running considerable distances in the facility on multiple surfaces GENERAL REQUIREMENTS AND DISCLAIMERS Complies with P.
A.
390, as amended, known as the State's Emergency Management Act and the County's Emergency Management resolution as well as all related plans, policies and procedures covered by those statutes.
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job.
Employees may be requested to perform job-related tasks other than those specifically presented in this description.
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities.
Please tell us if you require accommodation to apply for a job or to perform your job.
Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations.
The American Federation of State, County and Municipal Employees (AFSCME) Local 411 bargaining unit represents this position.
Therefore, there may be contract language which could require consideration in the selection process.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
42nd District Court - Romeo HIRING AUTHORITY:
Chief Circuit Court Judge FLSA STATUS:
Non-exempt EMPLOYMENT RELATIONSHIP:
Just cause subject to probationary period CURRENT HOURS AND STARTING TIME:
Full-time (37.
5 hours per week) position.
The starting time for this position is currently 8:
00 a.
m.
GENERAL SUMMARY Under direction, performs a variety of complex and specialized clerical tasks.
Processes paperwork for civil, criminal and/or traffic court cases.
Updates and maintains files, records and reports.
Provides assistance and information on Court matters as appropriate.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Processes necessary paperwork for civil, criminal and traffic court cases; open case files, reviews files for court action.
Receives new cases filed with the Court and enters into the Court Management System (CMS).
Provides assistance and information on Court matters and procedures to attorneys, law enforcement officers and members of the public as appropriate.
Enters data and retrieves information on records and forms.
Types a variety of letters, reports, forms and other correspondence.
Updates and maintains files, records and reports.
Receives incoming telephone calls; answers questions appropriate to skill level; relays messages to appropriate individuals.
Makes duplicate copies of reports and/or information; files and/or routes them to proper persons, departments.
Operates standard office equipment such as personal computers, scanners, facsimile machines, copiers, calculators and adding machines.
Performs related duties as assigned.
QUALIFICATIONS Required Education and Experience High school diploma or General Educational Development Test (GED) equivalent One (1) year of clerical experience Preferred Education and Experience Previous experience in a court, legal or government setting Additional college credits from an accredited college or university or business school training COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES Knowledge of:
Legal terminology and court procedures State Court Administrator Office (SCAO) requirements and guidelines Court rules, forms and order of processing Modern office procedures, methods and computer equipment Skill in:
Interpersonal skills necessary to develop and maintain effective and appropriate working relationships and customer service Performing a variety of duties, often changing from one task to another of a different nature Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios Assigning, prioritizing, monitoring, and reviewing work assignments Ability to:
Establish and maintain effective working relationships with elected officials, Administrators, Department Heads, staff, union officials and the public Maintain complex clerical records and prepare reports from such records Work in an environment which embraces the county's Dignity Campaign Effectively speak, write and understand the English language Effectively speak, write and understand a language other than English is preferred Understand and carry out oral and/or written instructions Accurately organize and maintain paper documents and electronic files Maintain the confidentiality of information Work independently WORK ENVIRONMENT/CONDITIONS The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job.
N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously Work Environment N/S O F/C Office or similar indoor environment X Outdoor environment X Street environment (near moving traffic) X Construction site X Confined space X Exposures N/S O F/C Individuals who are hostile or irate X Individuals with known violent backgrounds X Extreme heat (above 100 degrees) X Extreme cold (below 32 degrees) X Communicable diseases X Moving mechanical parts X Fumes or airborne particles X Toxic or caustic chemicals, substances or waste X Loud noises (85
decibels) X Blood Borne Pathogens X PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously Demand Frequency Description Physical N/S O F/C Balancing X On even or uneven surfaces/ground Bending X Tasks involve forward or backward bending at the waist Climbing/Working at Heights X Tasks involve climbing up or down stairs, ladders, scaffolding and platforms Crawling X Inspecting in confined spaces.
Moving about on hands and knees Digging X Tasks involve manual digging Driving X Tasks involve operating any motor powered vehicle on sealed and unsealed roads Grasping X Tasks involve gripping, holding, clasping with fingers or hands Kneeling X Tasks involve flexing/bending at the knees and ankles to work at low levels Manual Dexterity X Tasks involve fine finger movements i.
e.
, keyboard operating, writing Lift/Carry Tasks involve raising/lowering or moving objects from one level/position to another (covered by the items below) Up to 10 pounds 11-24 pounds X 25-34 pounds X 35-50 pounds X 51-74 pounds X 75-99 pounds X Over 100 pounds X Push / Pull X Tasks involve pushing/pulling objects away from or towards the body Reaching X Tasks involve reaching overhead with arms raised above shoulder height or forward reaching with arms extended Sitting X Tasks involve remaining in a seated position during the task performance Standing X Tasks involve standing in an upright position without movement Walking X Walking considerable distances in the facility on multiple surfaces Running X Running considerable distances in the facility on multiple surfaces GENERAL REQUIREMENTS AND DISCLAIMERS Complies with P.
A.
390, as amended, known as the State's Emergency Management Act and the County's Emergency Management resolution as well as all related plans, policies and procedures covered by those statutes.
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job.
Employees may be requested to perform job-related tasks other than those specifically presented in this description.
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities.
Please tell us if you require accommodation to apply for a job or to perform your job.
Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations.
The American Federation of State, County and Municipal Employees (AFSCME) Local 411 bargaining unit represents this position.
Therefore, there may be contract language which could require consideration in the selection process.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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